Due to major technical issues with our website email and its integration with Online Scout Manager, it appears that some of you have received the email and some not. Some have received the document… some have not. Some have received the document, however they are unable to read it due to many pages appearing over the top of each other. Technology hey….
To try and over come this I have added the document below as a web-page so hopefully we can all read easily. You can also download the Full PDF document by clicking here: 

“Covid Action Plan V7”

Please accept my apologies and thank you for your patience during this time. 
Team 6th. 

6th Gosport Covid Action Plan

NYA/Scout Framework

 

Following the guidance released by The Scouts Association on 25 June 2020 which can be found here and the subsequent meeting on the 02
July 2020 which can be found
here. We have written this document to set out the policy specifically for the Group and as such it is personal to the Group. 


This Policy is consistent with The Scouts framework and guidance, however, there are some variations which are specific for the Group. The purpose of this policy is to keep everyone safe and to prevent the spread of COVID-19 whilst slowly moving back to face to face meetings.

 

The system set out by The Scouts follows the National Youth Agency (NYA) framework for returning to meetings.  There are four levels of alert which are as follows:

GDPR

It has been argued that data sharing is going to be required in relation to COVID-19 and as such cooperation is going to be crucial to the process.  This may include sharing with the Government and in particular with their Track and Trace system. 

As such the Group may be sitting on information about their Section Leaders, Young People, Helpers and anyone else involved in the Group that could be put to use in the national interest or planning the allocation of digital resources as well as the spread of the virus itself.  It is essential that data controllers remember their duty lies with the individuals whose data they control, as well as to society at large. If an agency of the state, such as an NHS trust, a police force or a government department, requests information that contains personal data, it should not simply be handed over because of the status of the requestor.

The fact that an organisation asking for personal data to be shared is a public body does not make the request legal. If the information sought includes health data or other special category data about identifiable individuals, one of the conditions of Article 9 GDPR must be satisfied to make the sharing permissible. Before handing over personal information a data controller must:

  • Be satisfied that the purpose for which it is requested meets a condition set out by the law, not forgetting the provisions of newly introduced emergency legislation like the Coronavirus Act 2020.
  • Agree that the data need to be presented in the form requested for the purpose to be fulfilled (e.g. that anonymised data or a reduced amount of data would not meet the same requirements).
  • Receive assurances that the personal data will only be retained by the recipient organisation for as long as needed and only used for the agreed purpose or one compatible with it.
  • Be satisfied with any security arrangements made for the transfer and processing of the data.

Ensure, if possible, the individuals whose data is shared are informed as soon as possible.  Ideally this would be at the point of collection of their data, though that will be impossible in many situations.

Action Plan

To enable us, as a group, to return to scouting safely in any of the changing readiness levels, many changes to our normal routines will have to take place. Outlined below are the factors that as a Leadership Team and as Scouting families we will all need to work together on to ensure that we keep ourselves and our communities safe.

Group Sizes and Distancing

Group Sizes

Group size is a key factor in battling the current pandemic. Due to this we will remain flexible and will constantly review the latest guidelines set out by the Government. Below I will set out the current action plan based around the present guidelines (Dated 3rd Sept 2020). Should these guidelines change we will contact all members with an updated/amended plan.

Whilst the Scouts are pressing to increase the maximum size of a “small” group it is currently defined within the NYA Framework and as such the size is currently set at a maximum of 15.  The Scouts will update this as and when they can. It is hoped that the size of a “large” group is to be 25+.  Notwithstanding the maximum size of groups, the Scouts POR must be followed in relation to the minimum ratios which are as follows: 

Young Leaders (YL).

It is important to highlight at this point that Young Leaders (YL) can still attend in the position of a YL. However Young Leaders must not be counted in the ratios of adults to young people. Equally, Young Leaders do not need to be included in the ratios themselves. See POR rules 3.7, 3.8 & 3.9 appropriate to section.

Batches

The Education System has implemented the Bubble System; however, this is not to be confused with the Scouts batches system. Although similar in nature there are differences and from here on the grouping that each section will be required to split into will be referred to as batches.  This is a protective measure to help reduce the potential transmission of COVID-19. With this in mind the Section Leaders should consider the following elements:

  • Siblings (Try to keep siblings in one batch, that way there is not cross batch contamination)
  • Schools (Try to reduce the number of different schools in one batch)
  • Existing school/social bubbles should also be considered and utilised when forming our own batches where possible. A parent survey will be utilised to ascertain this information.

Under new guidance Young people must stay in their limited group size but adults will now be able to move between these groups, i.e. across the 25m spacing if outdoors or to a section meeting at a different time on the same day.

It also imperative that all Leaders remain social distanced (2metres) away from the YP at all times unless an incident occurs, at which point the safety of the YP overrules Social distancing policies. On completion of the incident an incident/accident form should be filled in for the initial incident and then an incident form should be completed for the breaking of social distancing. The GSL is then to be informed at the earliest convenience and the forms sent for review and processing.  

The Section Leader will also need to keep an accurate register of who was in attendance.  After each meeting the attendance register will need to be updated on OSM. Here the information will be held for future reference should it be required for track and trace. 

Distancing

To maintain social distancing and to remain within government guidelines the Group will outline the following distancing policy.

  • Maximum of 15 Young People per Batch (Young Leaders not included)
  • All meetings are to be conducted outside where possible.
  • All young people are to maintain social distancing of 2 meters where possible.
  • If 2 batches meet simultaneously, they must maintain 25 metres distance between the 2 batches at all times.
  • All young people to maintain 2 metres distance from all Adults at all times.
  • Scouts/Explorers (Young Leaders are also included due to their ages) are to wear masks/face coverings whilst indoors
  • Adults/Leaders are to wear masks/ face coverings at all times.

This policy means that sections will have to split their young people into separate groups (Batches.) Parents and Guardians are to keep an eye on their emails for specific instructions and timings etc as we will not have the luxury of a routine program that we are all used to.

Please bear with us during this time and we will share with you any information we have when we have it.  

The rules on Social distancing are always changing and Section Leaders should pay attention to the latest guidelines as set out by the Government.

The current guidelines state that Leaders should maintain 2 metres distancing at all times. It currently is a requirement for the Young people to social distance whilst in their Batches, however this is expected to change in the near future, and we will update everyone as things change.  

One major change in the recent guideline changes is the use of face masks/shields. As highlighted above, whilst indoors all Scouts/Explorers are now required to wear a mask/face covering for the duration of their indoor troop meetings. Exceptions as per national guidelines are permitted.  More information on this can be found here at the Gov.uk Website.

Leaders whilst delivering an activity are not required to wear face-coverings whether indoors or outdoors. This is to ensure that safety instructions and control can be maintained at all times. When Leaders/Adults are indoors and are not delivering activities, Leaders/Adults will wear a face mask/covering for the duration of the meetings. There is no requirement for the usage of face mask/covering’s whilst social distancing can be maintained when outdoors. Should social distancing not be possible then no matter the location, face masks/coverings must be worn. 

Beavers and Cubs are not required to wear a face mask/covering.

Any scout/explorer that is exempt from wearing a face mask/covering should have a conversation with your leadership team at the earliest convenience and ensure that OSM has been updated. If a genuine medical reason for not wearing a face mask/covering exists, this will not prevent your scout from returning to face to face meetings. However, any scout who does not arrive wearing his/her mask will be turned away and sent back home with their parent. We will not be providing face masks/shields as a group.

In any circumstance other than an incident, where social distancing or face covering discipline is breached, 1 warning will be issued, following a second occurrence from the YP, parents will be re-called, the offending YP will be sent home, an incident form completed, and GSL informed at the earliest opportunity.

Should you no longer be able to maintain social distancing for any reason, the meeting should be halted and the procedure for recalling parents activated, an incident from completed and the breach reported to the GSL at the earliest opportunity.

Section Meeting Times, Days and Locations

Changes to normal times and routines

Under the new guidance a return to the hut is now permitted, providing we follow the guidance outlined in this document. However as previously mentioned, all Parents are to ensure they check their emails for the most upto date meeting dates, times and locations.

Every section has made changes to their meeting times, and may make additional changes as the weeks go on. The meeting times have changed to allow for the number of young people involved, multiple meetings on the same evening for different batches and for the cleaning and sanitising routines required pre and post each meeting. Due to this everyone is to check their emails frequently and especially prior to departing to drop of your YP.

Now we are allowed back in the hut a strict hand hygiene policy will be put in place, however there could be a lack of toileting or handwashing facilities at some of the public locations we may choose to use. As such, sanitiser will be used in place of handwashing facilities.

Although the toilets will be accessible during the meetings, we request you remind your young people to go to the toilet before leaving their home. Thus reducing the risk further.

As always, additional considerations are ‘What are the weather and lighting conditions?’ ‘What items of clothing do they need?’ ‘Do they need a coat?’ As we move into the autumn months it will be darker and the temperature will start to drop. Therefore, please ensure your YP attends each session with suitable and adequate equipment, clothing and footwear. 

Transport to and from meetings

Meetings at the Hut

Now we can return to the Hut there is a significant risk of a potential transfer of the Virus during the busiest periods, Drop off and Collection. To minimise the potential for spreading the virus a Drop Off and Collection Policy has been put in place. This policy can be found below.

The following procedure will be trialled from the point we return to scouting at the HQ. The procedure laid out below is only for our meetings being held at the Scout Hut in Acorn Close:

Drop off

  1. A one-way system will but put into place.
  2. Cars will proceed down Acorn close and will line up down the left-hand side of the road stopping at the sign that will be located on the left hand side of the road (as per the diagram below), ensuring you do not obstruct the local residents. The stop point has been moved slightly further up Acorn Close, this allows more room for exiting vehicles to manouver safely around the corner. 
  3. One by one the cars will be called forward to the gates.
  4. Once at the gate a Leader will be ready to receive your child.
  5. Only at this point is the child to get out of the vehicle and only the child.
  6. Should the Parent/Guardian wish to speak to a leader please do so before drop off where possible. If this is not possible, please lower your window 3-4 inches (7-10cm) and inform the Leader of your request to speak with them. (Please keep this as short as possible to minimise disruption.)
  7. Once your child has left your vehicle you are free to turn around in the garage area and make you way back up acorn close and continue on your way.
  8. The YP will then proceed to the Leader to sanitise their hands before proceeding into the hall. 

Collection

  1. The same one-way system will but put into place.
  2. Cars will proceed down Acorn close and will line up down the left-hand side of the road stopping at the sign that will be located on the left hand side of the road (as per the diagram below), ensuring you do not obstruct the local residents. The stop point has been moved slightly further up Acorn Close, this allows more room for exiting vehicles to manouver safely around the corner. 
  3. One by one the cars will be called forward to the gates.
  4. Once at the gate a Leader will be ready to sanitise your child’s hands before returning your child to you.
  5. Your child will get back in your vehicle. 
  6. No one is to get out of your vehicle at any time during collection. 
  7. Once your child has got back into your vehicle you are free to turn around in the garage area and make you way back up acorn close and continue on your way.

For this to work successfully, whilst causing minimal disruption to our neighbours, it is essential that we all follow the procedure outlined above and arrive on time. Please arrive as close to the stated finish time as possible. This will prevent large amounts of vehicles parked down Acorn Close for extended periods of time.

Parents are encouraged to walk/cycle to the location of the meeting in order to avoid traffic build. Please maintain social distancing whilst queuing outside of the gates and stay clear of the moving vehicles.

Away from the Hut

If and when we meet in public places away from the hut, parents are requested to maintain social distancing at all times and where possible do not get out of your vehicles. When this is not possible parents are to ensure that a face covering is worn and only approach the Leadership team when absolutely necessary. All communications are to take place prior to the meetings where possible and a reminder to parents that lift shares should be avoided at all costs. 

First Aid

First Aid Policy

Each section currently holds their own First Aid Bags. Each section has purchased a brand-new Kit to replenish the contents of these bags. These kits will be supplied to the section leaders prior to their first meeting. All section leaders (or the nominated leader) prior to any meeting are to ensure that the contents are in date and sufficient in number (checked off against the contents list inside the bag). They are also to ensure that minimum levels of additional PPE as laid out below are held and replenished as necessary:

  • 10 Medical Grade Masks
  • At least 10 Plastic Aprons
  • At least 20 Medical Grade Disposable Gloves
  • 2 Single Use Resuscitation Masks or Pocket Masks
  • Appropriate Bags for Contaminated Material
  • Regular First Aid Kit in accordance with The Scouts Fact Sheet FS14048 which can be found here.

The master PPE holdings will be located at the Scout Hut, in the clearly marked cupboard located in the office. All items required for replacing used PPE should be taken from here. On completion the GSL/appointed representative should be informed to allow procurement of further items.

Before dealing with any incident, first aiders will need to ensure they wear a mask and apron along with disposable gloves, as distancing will be broken.  Sanitiser should also be used prior to and after treating the injury.

If it is possible and sensible, the person being treated should also wear a mask. The masks should not be removed until the care of the person injured is transferred to either a parent and/or ambulance service. Should it be the latter then follow any instruction given by them. 

All materials/waste needs to be disposed of correctly, especially items that have blood or other bodily fluids on. This should be done by bagging up the waste materials (waste bags are included in your first aid bags), and then placing them in a normal domestic waste bin.

In accordance with The Scouts policy full detailed records need to be kept of any incident in case an outbreak occurs, this information will be needed by the Track and Trace System.  An updated First Aid form can be found here.  The first aider should monitor themselves for symptoms of COVID-19 and if present should isolate, until a “negative” result is given as a result of being tested or until the isolation period is over.

To ensure that all Leaders are aware of the updated COVID First aid procedures a google form will go out to all Leaders getting them to sign to acknowledge that they have read and signed this Document.

CPR During COVID-19

In adults the current governmental advice is that a cloth or some other covering should be placed over the mouth and nose and no rescue breaths should be given, only chest compressions at the normal rate (5-6cm compression at 30 beats followed by a break where normally rescue breaths are given but in this case they aren’t). The other leader/adult present should be phoning 999 as soon as the incident occurs, they should then place the phone on speaker and maintain the Social Distance from the casualty and the first aider. 

For children, the guidance is different and this statement from the national resuscitation council explains why:

It is likely that the child/infant having an out-of-hospital cardiac arrest will be known to you.  We accept that doing rescue breaths will increase the risk of transmitting the COVID-19 virus, either to the rescuer or the child/infant.  However, this risk is small compared to the risk of taking no action as this will result in certain cardiac arrest and the death of the child.  “

To this end, it is important that you take all necessary precautions by using a rescue face shield or pocket mask.  Those involved should monitor themselves for the following 14 days and if appropriate should isolate themselves and those living with them until tested and given a “negative” result or until the isolation period is over.

Adult COVID CPR Guidance

Child COVID CPR Guidance

PPE, Cleaning and Sanitising

Personal Protective Equipment

PPE (Personal Protective Equipment) should only be required when leaders and/or adults are coming into contact with young people at a distance closer than the current social distance guidelines.  With the exemptions of masks as laid out previously in this document. The only reason the current social distance guidelines should be breached is if it is necessary and with the minimum leaders needed to deal with the incident i.e. first aid or safety incident.  The group will have the minimum levels of PPE at all meetings:

  • 10 Medical Grade Masks
  • At least 10 Plastic Aprons
  • At least 20 Medical Grade Disposable Gloves
  • 2 Single Use Resuscitation Masks or Pocket Masks
  • Appropriate Bags for Contaminated Material
  • Regular First Aid Kit in accordance with The Scouts Fact Sheet FS14048 which can be found here.

A cupboard in the Office has been designated for the Safe Storage of all PPE which is easily accessible and clearly labelled so an adult Helper can locate the same should there be an emergency.

As soon as any PPE is used an email must be sent to gsl-6thgosport@gosportscouts.org.uk so that replenishment’s can be ordered.  A meeting cannot be held if the minimum PPE as mentioned above is not maintained at the Scout Hut prior to the meeting. 

PPE is only effective if it is worn properly.  PPE should be fitted and removed as shown below:

Cleaning

Regular cleaning is another important job which must be carried out before and after each face to face session.  Equipment sharing is not encouraged and activities should aim to give each young person their own equipment which others will not have contact with.  There should also be minimal items sent home and minimal items bought from home.  All of these measures help to prevent the spread of COVID-19.  This is another reason as to why the Term Planning should be done in advance as far as possible to ensure that the Group has adequate materials. 

Stage:

What Needs Cleaning?

Amber

Equipment and Hall if used

Yellow

Equipment and Hall

Green

Equipment and Hall

To maintain a easy to read and follow list of what is required and expected each section leader is to utilise the Cleaning checklists that can be found at the following link, Cleaning Checklist. This can be accessed on your mobile phone, tablet or laptop. This will allow you to checkbox each item and save the form onto the server for referral back should the need arise. This will also form the confirmation that the cleaning and sanitising procedures required have been adhered to.

 

Cleaning equipment

In addition to the PPE the Group will need to keep a constant stock level of cleaning equipment and as such the minimum of the following should be kept:

                     5 packs of blue and red disposable cloths

                     2×5 litres of D10 Cleaning Solution – 1 of which must be sealed

                     2×5 litres of Milton Sterilising Solution – 1 of which must be sealed

                     2×5 litres of Floor Cleaning Solution complaint with BS EN14476 (1 of which must be sealed)

 

Due to the hazardous nature of the cleaning products held within the hut, the large cupboard under the sink in the kitchen has been designated as our COSHH cupboard. This will be locked via a key and is only ever to be accessed by an Adult Helper or Leader.

 

All COSHH Data sheets for each of the cleaning solutions purchased should be added here and kept with the cleaning products stored at the Hut.

 

Hut Cleaning

The Scouts guidance in relation to keeping the Scout Hut safe and secure can be found here which is the bare minimum, however as a Group it has been decided that the Scout Hut will need to be cleaned before and after every meeting and as such sufficient time should be given to ensure that this is carried out properly.  As the Section Leaders are volunteers the Groups meetings times may be shortened to allow this.  Where two meetings are held in one night, the Hut will need to be cleaned between each meeting. 

 

Whenever cleaning is taking place the Section Leader and/or Adult Helper must wear disposable gloves and an apron. 

 

In addition to the cleaning talking part before and after meetings the Hut will be deep cleaned once a term, and cleaned weekly (on a Saturday) by external professional cleaners as organised by the GSL/Executive Committee.

 

The following must be carried out before and after the meeting:

                     Toilets Cleaned with a D10 Cleaning Solution

                     Kitchen Cleaned with a D10 Cleaning Solution

                     Floor Mopped with a BS EN14476 Compliant Cleaning Solution

                     Touch Points wiped down with a D10 Cleaning Solution and/or antibacterial wipe

                     Tables and chairs (if really necessary and should really be avoided wherever possible) that are used wiped down with D10 Cleaning Solution

 

Legionella Control

What is legionnaires’ disease?

Legionellosis is the collective name given to the pneumonia-like illness caused by legionella bacteria. This includes the most serious legionnaires’ disease, as well as the similar but less serious conditions of Pontiac fever and Lochgoilhead fever. Legionnaires’ disease is a potentially fatal form of pneumonia and everyone is susceptible to infection. However, some people are at higher risk, including:

·         people over 45 years of age;             

·         anyone with an impaired immune system.  

·         smokers and heavy drinkers;            

·         people suffering from chronic respiratory or kidney disease; 

 

Due to the prolonged period that the hut has not been in use, there is a substantial risk that legionella could now be present in the dead/stagnant legs of the water systems.

To overcome this, prior to any face 2 face scouting, every outlet is to be run for a minimum of 10 mins. Once flushed through every outlet is to have a full deep clean using a Bleach solution and then sanitised using D10 on completion.

 

The Covid Committee are meeting on Saturday 12th to ensure this takes place prior to restarting.

 

Equipment Cleaning:

We have two options available to use, for the use of cleaning any equipment that is used. We can leave it isolated for 72hours or we can submerge it in a solution of bleach/Milton. To reduce cost and mess the latter option should only be used when the 72hour process is not feasible. I.e when 2 batches are meeting on the same date at different times and the equipment is to be used by both batches.

 

When the items cannot be left, Plastic Equipment, Ropes and any other equipment which will not be damaged by bleach and water should be placed in a suitable container which should then be soaked in a Milton solution for at least 20 minutes.

 

Any other equipment, that can’t be submerged in a Milton solution should be quarantined and NOT USED for a period of 72 hours before being used again.

 

Pens, Pencils and Stationery should either be quarantined or wiped down with D10 sanitising solutions where possible before re-use.

 

QM to set aside an area within the storage room for equipment isolation to take place. All items placed in isolation should be labelled with date and time placed in to isolation and date & time safe to use.

 

Sanitising

Whilst at the hut, at the start and end of every meeting, every person in attendance will wash their hands for at least twenty seconds using soap and hot water. Hand sanitising stations will be located around the Hut. These are also to be used at the start and the end of each meeting. It will also be actively encouraged for everyone in attendance to wash and sanitise their hands frequently. 

 

A hand sanitising station will be put on the wall outside the access to the toilets. Anyone using the toilets are to sanitise prior to using the facilities, and then wash their hands and sanitise again prior to re-joining the group.

 

For those meetings which will be held outside and away from the Hut sanitiser will be available.  As with handwashing everyone who is in attendance must use it at the start and finish of the meeting as well as using it frequently throughout the meeting. It should be noted that sanitiser should be alcohol based as this has proved effective against COVID-19. Parental consent is required for the use of alcohol-based sanitiser. A consent box has been added to the personal details section of OSM for all sections for the parents to grant this consent. This is one of the pre-requisites for any YP restarting.

 

Sanitising Equipment

In addition to the PPE and Cleaning Equipment the Group will need to keep a constant stock level of sanitising equipment. The group has already purchased 4 electronic hand sanitising stations that will be put up around the hut. To fill these, we will need an initial order of at least 8 sanitising refills for these machines. This will give us a full redundancy. As soon as stock levels drop to 2 refills, stock should be replenished.

The automatic hand sanitisers will be the main source of hand sanitiser whilst in the hut. However, each section should carry a minimum of 2 bottles of hand sanitiser in their first aid bags for use during events taking place away from the hut.

Communicating with Parents

As a Group we wish to engage with Parents as much as possible in the process of returning to face to face meetings. It is appreciated that in view of the seriousness of COVID-19 that they may have additional concerns which will need to be considered. As such usual Communications should be sent to parents via the email system on OSM, however, it may be necessary to cancel a meeting at the last minute due to unforeseen circumstances such as a change in the alert level. In such circumstances the Section Leader will email all parents via OSM.

All COVID related communications to the parents will come via OSM from “6th Gosport Covid Committee” and the email address “Covid@6thgosportscoutgroup.org”. Please ensure that this email address is saved as a trusted sender to avoid the emails going into your spam folder.

OSM (https://www.onlinescoutmanager.co.uk/login.php)

In view of the seriousness of the current pandemic it is imperative that all parents have logged back onto OSM and ensured that all information contained within OSM is up to date.  There is now a button on all sections at the top of the Personal Details page to allow you to “confirm these details are correct”. It is not necessary to click this continuously but any YP who has not had their details confirmed as correct post 1st September 2020 (and subsequently moving forward after each break (I,e Half term)) will not be able to return until this has been done. It so important now more than ever that we have all the correct medical and contact details.  

 

In addition to the above we have also added a series of ‘COVID Fields’ at the bottom of the Personal details page. These new Covid fields are essential to confirm that as parents you have read, understood and sat your young person down and explained the relevant and important parts of this action plan.  These need to be answered Yes or No in the text box.

 

NO YOUNG PERSON WILL BE ABLE TO ATTEND UNTIL SUCH TIME THAT IT IS RECORDED ON OSM, THAT DETAILS HAVE BEEN CONFIRMED AND ALL COVID FIELDS ANSWERED AND CONSENTS HAVE BEEN GIVEN BY A PARENT/GUARDIAN.

 

It needs to be made absolutely clear that if someone within a batch tests positive for COVID-19 then the Group will have no alternative but to provide contact information to the Track and Trace System.  Consent for this will be sought prior to re-starting as one the fields on OSM. For everyone’s safety, No consent no scouting.

 

At the very bottom of the personal details page there is also a new field requesting consent to share personal details. This is solely for the purpose of setting up a WhatsApp group. This is something still under discussion with the groups section leaders and executive committee. We would like to see what the response is from parents and we can make a more informed decision from there.

COVID Code of Conduct

As a result of the new framework it is clear that additions will need to be included to the Groups existing Code of Conduct (Annex 8).  The following will need to be communicated to the parents and the young people:

  1. I will always maintain a minimum of 2 metres distance (or any other such distance introduced by the Government) from the closest person where possible unless it is an emergency.
  2. I will not attend a face to face meeting if I am presenting with any COVID-19 symptoms.
  3. I agree that if unfortunately, another member of my batch or group tests positive then I will follow the guidance set by the Government in relation to self-isolation.
  4. I consent to the Section Leader providing my contact details to the Governments Track and Trace System if unfortunately, another member of my batch or group tests positive.
  5. I understand that if I breach any of these rules then I may be suspended from the group for a period of 14 days.

The above additions to the Code of Conduct must be emailed to the parents as a separate document when the Action Plan is emailed to them together with an invite to review and update OSM and the relevant fields to OSM must be updated.

It is acknowledged that Code 4 may breach GDPR, but any parent/guardian accepts this by allowing their Young Person to attend any face to face meeting.

What Happens if a Young Person Breaks the Distancing?

The Section Leader should ensure that the young people in question separate as soon as possible.  Those involved should then wash their hands immediately and if there are no toilet facilities then those involved should sanitise their hands.  The incident will also need to be recorded by the Section Leader using the form Incident Report form shown here.  A copy of the form should be emailed to the parents of those involved and a copy sent to the whole of the Executive Committee.  In addition to this the parents will have to monitor the young person for any COVID-19 symptoms.  If symptoms do occur, then the details of all those who were at that meeting will be needed for the Track and Trace System.

If a young person repeatedly breaks the minimum Social Distance rules they may not be allowed to return to face to face meetings for a period of a minimum of 14 days and possible further if deemed necessary by the Group Scout Leader, the Section Leader and/or Executive Committee.

Actions Required

Leaders/Volunteer Actions

All Leaders on completion of reading this document are to go to JOTFORM LINK to access the Leader questionnaire and compliance survey.

This is a mandatory requirement that all Leaders must undertake before they will be allowed to return.

This action plan identifies lots of really important changes and it is imperative that all section leaders/volunteers are fully aware of their responsibilities to keep both the young people, us adults and our communities safe.

Parents /Guardians Actions

Parents and guardians, firstly thank you for taking the time to read this far. This document has taken an enormous amount of time and I hope that by you reading this, you fully understand how serious the safety of your children means to us at 6th Gosport.

Due to the complexity and the severity of not following the information involved in this document we require yourselves to sit down with your young people and discuss the more important parts. To help you do this we have generated a checklist for you, covering the key points you need to discuss and also the key parts that you need to know. This can be found below:

Parents Checklist 

This has been a lengthy document with lots of information. Below I have created a checklist for you to sit down with and ensure you as the Parent fully understand what is expected of you, but then also that you have explained to your Young Person everything they need to know. 

As always, any questions please don’t hesitate to contact me on covid@6thgosportscoutgroup.org.

Parents: 

q You are required to regularly check your emails for up to date meeting times and locations

q Sections will only be able to take small groups (Batches) of 15 so keep an eye out for what batch your Young Person (YP) is in and what  there sessions dates and times are.

q Parents of Scouts and Explorers ensure your YP attends every session with a face mask or covering/or have updated OSM with the reasons for the exemptions prior to the session. Beavers and Cubs do not require this.

q Be fully aware and agree to abiding by the Drop off and Collection Policy as outlined above.

q Parents must maintain social distancing when dropping off/collecting their YP. 

q Add Covid@6thgosportscoutgroup.org to your email address book or as a trusted sender to prevent important emails being lost to your Junk folder.

q Log onto OSM (https://www.onlinescoutmanager.co.uk/login.phpand ensure ALL personal details fields are filled in, accurately and in sufficient detail.

q Ensure all COVID consent fields are correctly filled in on OSM also. 

q Finally sit your YP down and go through the following items with them, explaining what is expected of them. 

Young People: 

q Hand-washing and sanitising routines. (Immediately on arrival, frequently throughout and prior to going home).

q They must maintain social distancing of 2 meters where possible from all other children.

q They must maintain a distance of 2 metres from all Adults at all times.

q Scouts and Explorers must wear a mask at all times when indoors.

q If they breach social distance routines, they will be given 1 warning. Should they break it again they will be sent home.

q Consent to abide by the Code of Conduct

q Consent to abide by the Covid Code of Conduct. 

Please follow this Checklist and complete all sections of this. No young person will be allowed to return to scouting face 2 face until all these actions have been completed.

Thank you again for your continued support and hopefully see you all soon.